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“Supermetrics is a Bitter Experience! We can pull data from nearly any tool, schedule updates, manipulate data in Sheets, and push data back into our systems.”
API rate limits are the biggest obstacle to reliable Apollo- HubSpot automation, especially when you’re dealing with large saved searches that need weekly processing.
Here’s how to handle high-volume scheduled transfers without hitting API limitations or dealing with failed exports.
Handle large datasets without API throttling issues
Coefficient uses optimized batch processing and smart retry logic to handle 50,000+ records without API throttling. Unlike custom scripts or basic automation tools, it manages connection pooling and implements exponential backoff automatically when temporary limits are reached.
How to make it work
Step 1. Configure optimized scheduling.
Set up your Apollo imports for Sunday at 2 AM when API usage is lowest. Use Coefficient’s bulk import capability to process large saved searches in efficient batches of 5,000 records. This minimizes API requests while handling your complete dataset.
Step 2. Implement staged processing.
Break large exports into manageable chunks that process sequentially. Configure automatic retry logic with 5-minute delays between attempts. Set up email alerts for API limit warnings or failed exports so you can monitor performance without manual checking.
Step 3. Monitor API usage and performance.
Track consumption across both Apollo and HubSpot APIs using Coefficient’s built-in monitoring. Set up automatic throttling that slows down processing if limits are approached. Monitor export times and success rates to optimize your batch sizes.
Step 4. Set up backup and recovery systems.
Use Coefficient’s snapshot feature to preserve copies of successful exports. Configure manual override buttons for immediate exports when needed. Verify export completeness before marking transfers as successful to ensure data integrity.
Reliable automation that scales with your data
This approach ensures consistent, high-volume data transfers while staying well within API limits and providing full visibility into the process. Start your free trial to build API-optimized automation that actually works at scale.
